Roles in myDRE workspace

Roles are defined per workspace. A myDRE user can have different roles in different workspaces they are part of. 

Each workspace member can have one of these specified roles within that workspace:

1. Accountable
   

The Accountable is the responsible person for the research study or project. Accountable will receive similar or the same rights as Privileged members, but will be responsible for the entire workspace. Accountable cannot be removed from the workspace, but the role can be reassigned. 

1. Privileged member
   

Privileged member (formerly known as Owner) has the same privileges as Accountable. They are responsible for the research study or project and have therefore the most privileges in the context of the workspace. View the tables below. 

1. Advanced member
   

Advanced member is a member who is able to upload data, submit data requests, and work in a virtual machine. In addition to working in a virtual machine, Advanced members are also able to resize the virtual machine. View the tables below for specific functionalities. 

1. Standard member
   

Standard member (formerly knowns as Researcher) is able to upload data, submit data requests and work in a virtual machine. Functions that affect the data egress, costs, memberships, external access are disabled for standard members. View the tables below for specific functionalities. 

1. Data egressor
   

Data egressor can approve data requests, but they cannot upload data or have access to the VM. 

1. Data contributor
   

Data contributor can upload data, and put in data requests, but they cannot connect to the VM. So they are not performing analyses within the VM, such as other workspace members can do.

1. Data reader
   

Data reader can view data in the Files overview and can submit data requests. Data reader cannot upload data and does not have access to the VM. 

These roles differ in their privileges. You can learn more about the differences in the overview tables below. When you start adding people to your workspace, it's wise to consider which roles they should have. The guiding principle should be to only give the least amount of access that is required. So ask yourself the question: should this person really be added in this role to the workspace?

For roles within anDREa: see Definition of (Security) Roles and Responsibilities

Overview of capabilities per role

In the table below, you find an overview of all the capabilities per role. The roles are ordered from left to right: from least privileged to most privileged.

Functional overview

	Data Reader	Data Contributor	Data Egressor	Standard Member	Advanced Member	Privileged Member	Accountable	Local Support Team***
Workspace creation	X	X	X	X	X	X	X	✔
How many per workspace?	Any	Any	Any	Any	Any	Max 100	Max 1	None
Upload data	X	✔	X	✔	✔	✔	✔	X
Request  file download or transfer to another workspace	✔	✔	✔	✔	✔	✔	✔	X
Download data after approval*	✔	✔	✔	✔	✔	✔	✔	X
Approve/reject data request	X	X	✔	X	X	✔	✔	X
Start or Stop VM	X	X	X	✔	✔	✔	✔	X
Connect to VM	X	X	X	✔	✔	✔	✔	X
Add or Delete VM	X	X	X	X	X	✔	✔	X
Resize VM	X	X	X	X	✔	✔	✔	X
Installations within VM	X	X	X	X	✔	✔	✔	X
Add, remove, change role workspace members	X	X	X	X	X	✔	✔	X
Open up ports	X	X	X	X	X	✔	✔	X
Domain allowlisting	X	X	X	X	X	✔	✔	X
Create support tickets on support.mydre.org	✔	✔	✔	✔	✔	✔	✔	✔
Handle tickets	X	X	X	X	X	X	X	✔
Escalate tickets to anDREa	X	X	X	X	X	X	X	✔

*only file download requestor is able to download requested file after the approval

Technical overview

Details

Resource	Action	Data Reader	Data Contributor	Data Egressor	Standard member	Advanced member	Priviledged member	Accountable	Local Support Team***
Virtual machine
	RDP / Bastion	X	X	X	✔	✔	✔	✔	X
	Start/stop	X	X	X	✔	✔	✔	✔	X
	Manage & Monitor	X	X	X	✔	✔	✔	✔	X
	Create	X	X	X	X	X	✔	✔	X
	Generalize	X	X	X	X	X	✔	✔	X
	Resize	X	X	X	X	✔	✔	✔	X
	Rename	X	X	X	X	✔	✔	✔	X
	Delete	X	X	X	X	X	✔	✔	X
	Install software in VM	X	X	X	X	✔	✔	✔	X
	Admin in VM	X	X	X	X	✔	✔	✔	X
	Auto-shutdown on/off	X	X	X	X	X	✔	✔	X
	Auto-shutdown time/timezone	X	X	X	X	X	✔	✔	X
Data or Files
	List	✔	✔	✔	✔	✔	✔	✔	X
	Read	✔	✔	✔	✔	✔	✔	✔	X
	Create folder	X	✔	X	✔	✔	✔	✔	X
	Upload	X	✔	X	✔	✔	✔	✔	X
	Download request	✔	✔	✔	✔	✔	✔	✔	X
	Data transfer	✔	✔	✔	✔	✔	✔	✔	X
	Delete	X	X	X	✔	✔	✔	✔	X
	Create Folder	X	✔	X	✔	✔	✔	✔	X
	Copy, cut & paste	X	X	X	✔	✔	✔	✔	X
	View file properties	✔	✔	✔	✔	✔	✔	✔	X
	Rename file	X	X	X	✔	✔	✔	✔	X
Data Egress Request
Download and workspace-to-workspace transfer	Read (=Request)	✔	✔	✔	✔	✔	✔	✔	X
	Approve request	X	X	✔	X	X	✔	✔	X
	Reject request	X	X	✔	X	X	✔	✔	X
	Preview request	X	X	✔	X	X	✔	✔	X
	Download files after approval*	✔	✔	✔	✔	✔	✔	✔	X
Members
	Read	X	X	X	✔	✔	✔	✔	X
	Add	X	X	X	X	X	✔	✔	only in WS creation
	Remove	X	X	X	only self-remove	only self-remove	✔	✔	X
	Change role	X	X	X	X	X	✔	✔	X
Budget
	Read	X	X	X	✔	✔	✔	✔	X
	Create	X	X	X	X	X	✔	✔	X
	Edit	X	X	X	X	X	✔	✔	X
	Delete	X	X	X	X	X	✔	✔	X
Details page	Read	✔	✔	✔	✔	✔	✔	✔	X
Activity feed	View	X	X	X	X	X	✔	✔	in admin portal
External access
IP ports	Read	X	X	X	✔	✔	✔	✔	X
	Create	X	X	X	X	X	✔	✔	X
	Delete	X	X	X	X	X	✔	✔	X
	Enable/disable	X	X	X	X	X	✔	✔	X
API	Read	X	X	X	X	X	✔	✔	X
	Create	X	X	X	X	X	✔	✔	X
	Delete	X	X	X	X	X	✔	✔	X
Domain allowlist	Read	X	X	X	✔	✔	✔	✔	✔
	Create	X	X	X	X	X	✔	✔	X
	Delete	X	X	X	X	X	✔	✔	X
	Enable/disable	X	X	X	X	X	✔	✔	X

*only file download requestor is able to download requested file after the approval

*** Local Support team member does not have access to the workspace unless invited

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