Downloading and transferring files via data requests

Downloading and transferring files via data requests

Introduction

Just as on researchenvironment.org, members with the role Researcher/Member have to create a download request to download data files from the Files tab. Owners of the workspace will receive an e-mail and can approve or deny this request which is located under Data Requests. In this request, a download link will appear. Pressing this download link as owner/approver will give an error, you are not allowed to download this file from the same link. The requester however can log in onto mydre.org and navigate to Data Requests and can download the requested data file after approval. Owners still will have to request a file download and this is still automatically approved but will have its own specific download link.

How to create a download request for downloading data

  1. Go to Files in the workspace.
  2. Select the files you want to download. Tip: Press and hold the Ctrl button on your keyboard to select multiple files. The Select options also allow you to toggle the select mode.
  3. Click on the Create download request button.

  1. You will receive an e-mail once your request have been approved.
  2. Navigate to Data Request and click on Details of your approved request. After clicking Details you will see a download link if your request was approved.



Download requests can have the following status:
  1. Pending - when a user requests a download, it will show up in the owner's list. Its initial status will be Pending until the request is approved or denied.
  2. Declined - an owner can decline a request when they judge the request to be invalid. Once rejected, the status will be changed to Declined.
  3. Approved - an owner can approve the request when they judge the request to be valid. Once approved, the status will be changed to Approved. For owners, every request is immediately set to Approved. 
The data request overview will now also show whether the data transfer is for a download to local storage or a transfer to a different workspace.

How to approve or deny a data or file transfer request

When a download request or file transfer request is created, all Owners of the workspace receive a notification through e-mail. 
  1. To approve or deny a request, navigate to Data Requests.
  2. On the specific data request, click on Details.
  3. With the download link you, as Owner, can download the file to check whether you allow the download of this particular file.
  4. Click on the Approve or Deny button.
  5. The Member that requested the data will receive an e-mail with the decision.


Recently, a new button was introduced to retract an approved data request. However, be aware that the file might have already been downloaded!

How to create a transfer request for moving data from workspace to workspace

  1. Go to Files in the workspace.
  2. Select the files you want to download. Tip: Press and hold the Ctrl button on your keyboard to select multiple files. The Select options also allow you to toggle the select mode.
  3. Click on the Copy file(s) to other workspace and select a target workspace from the list. Click OK. 
    1. The list will display workspaces of which you're a member. If you're Owner of both workspaces, the transfer will be automatically approved but will also be logged under Data Requests.




    • Related Articles

    • (large) file transfer challenges: the files are corrupted, files are missing, MFA time out

      Very large files Very large files use a different transfer mechanism in the background to reduce the time needed for upload. For this a temporarily storage location is used (safe, secure, encrypted). The downside is that the files must be moved to ...
    • Uploading your data

      Both Owners and Members can upload files to the workspace. Tips: A data upload or download does not require a running Virtual Machine. If you're uploading a folder with many subfolders, make a zip file. To work in your DRE workspace, you of course ...
    • Failure to download 0 Unknown Error

      The problem Http failure response for https://andrea-datatransfer-api.andrea.p.azurewebsites.net/api/DataRequest/xxxxxxxxxxxxx/file/xxxxx%20%2B%20xxxxx.jpg: 0 Unknown Error The cause There is a '+' or '#' sign in the file name, this translates to ...
    • RESOLVED: File Share not accessible

      The issue A number of users experience after the migrations the following: No files/folders visible in the Files Tab No share with files/folders visible in the VM The above is an access issue, no data is lost. Update: 2021-03-25 @12:39 Root cause ...
    • Extra data disk request & initialization - Windows & Linux

      Introduction The Z-drive (fileshare) is rather slow compared to a managed disk such as the C-drive. Although expansion of the C-drive is possible, it is good to keep in mind that the Operating System (OS) is also installed on the C-drive. It is not a ...